Cover Letter Samples for Business and Administration
When you're applying for administrative and business jobs, one of your most important qualifications will be your communication skills. The first time they will be evaluated is when the hiring manager reviews your cover letter and resume. It's important to make a good first impression, in order to increase your chances of landing an interview (and eventually, the job).
Before you start writing a cover letter, take a look at administration and business cover letter examples to get an idea of how to construct a professional and effective letter that is going to sell your credentials to the hiring manager.
What to Include in the Letter
Before you start writing your cover letter, review the job posting. You'll find a list of the job qualifications that the employer is looking for. Use your cover letter to show the hiring manager that you meet those requirements.
Match your qualifications to the job listing by analyzing the ad and making a list of keywords related to the skills and experience sought by the hiring manager. You can also include the general administrative and business skills that employers seek in the candidates they evaluate for employment opportunities, as well as any hard or soft skills related to the role but not specifically included in the ad.
Work these keywords into your cover letter and resume, to ensure that your application materials make it through the applicant tracking system and get to a real person with the ability to call you for an interview.
The letter should include the following:
- Subject Line, with your name and the job (if you’re sending your cover letter via email)
- Contact Information (top of letter for printed letter, below signature for email cover letter)
- Professional Greeting
- Paragraph 1: A brief introduction and why you are writing
- Paragraphs 2 and 3: Your qualifications for the job for which you're applying
- Closing Paragraph: Appreciation for being considered for the job, and how you will follow-up if you have a contact person
- Professional Closing
If you're not sure what to write, review these tips for how to write a cover letter before you get started, and a list of what to include in a cover letter.
Cover Letter Examples for Administration / Business Jobs
Review cover letter examples and then write a personalized letter that explains how your skills relate to the criteria listed in the job posting.
It's important that your letters are customized for each job you apply for, highlighting your relevant experience.
Sample Cover Letter - Business / Administration
Your City, State, ZIP Code
Your Phone Number
Your Cell Phone Number
Dear Hiring Manager,
I was excited to read about the Administrative Assistant job opening at XYZ company. I have several years of experience in a variety of fields including insurance and finance.
In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position.
Thank you for your consideration. I look forward to hearing from you to arrange an interview.
Your Signature (hard copy letter)
Your Typed Name
More Cover Letter Samples:
Cover Letter Templates and Formats
Starting your cover letter from scratch? It’s often easier to start from a template. Staring down that blank page has the effect of making even the most accomplished job seeker momentarily forget all their qualifications and achievements.
These templates can offer a good starting point for your cover letter. Be sure to personalize your cover letters each and every time you apply for a job. It’s essential that your cover letter be targeted to the role you’re applying for; generic cover letters won’t show the hiring manager that you’re serious and enthusiastic about the role.
Again, these templates are just a starting place for your resume, which should be personalized to reflect your unique skillset, and targeted to the job for which you’re applying.
Administration / Business Resume Examples
When you are preparing to apply for jobs, it's helpful to look at resume examples, as well as cover letters, for your occupation. Review sample administration / business resumes including human resources, consulting, marketing, public relations, management and more resume examples.
More About Cover Letters
Admin positions cover a wide range of roles, each essential to maintaining an efficient office environment. Whether applying for a position as an office manager, a copy room specialist, or a secretary, following these quick and easy tips and the admin cover letter example can make your cover letter shine.
- Do stress your ability to improve office operations in a support role.
- Don’t discuss prior workplace situations in negative terms. While it’s a point in your favor to highlight problems you’ve solved and the outcomes, avoid criticizing former coworkers or employers.
- Do mention specific examples of working independently and without supervision, showing a forward-thinking, proactive mindset.
- Don’t focus on things you don’t want to do. Employers want to know you’re fully engaged.
- Do list applicable technical skills, including PCs, office software, and printers. If you have familiarity with specialized software such as design or publishing tools, mention it if it’s relevant to the industry or team you’d be working with.
- Don’t apologize for not having a particular skill requested in the job advertisement. Your cover letter shouldn’t focus on detractors. Instead save that skill as a talking point for interviews to demonstrate adaptability and willingness to learn.
Looking for cover letter examples designed for admin careers? The samples below are geared toward helping receptionists, secretaries, office managers, and other admin pros craft letters that will wow employers and help you get hired!
Cover Letter Tips for Admin
The rules have changed for finding employment in the last few years. Here are a few things to keep in mind when looking for jobs as a Admin:
1. Work on your elevator speech. The new reality of our interconnected, social media focused world is that you may be called upon at any moment to throw a sales pitch on who you are and why you would make a great employee. It always helps to practice this beforehand.
2. Keep networking. Along with the first point, talk to everyone you know about your job search and have business cards handy to pass out. You don’t have to have a job to have a card; networking cards can be ordered online that have your name, contact information, and basic skills or credentials.
3. Look for more resources. It’s better to try a new approach than you have probably used in the past. Visit your local government offices, find new job banks online including those that are focused on your state, and join new social media sites that emphasize professional networking. Chances are, you will discover new avenues of information that you didn’t even know existed.
4. Keep a positive attitude. If you convince yourself that you can’t find a job, you probably won’t. Keeping a good frame of mind will make you more interesting to others, and give you the energy you need to do what you need to do to have a successful search.
5. Take the time to follow up. If you send out an email, follow it up with a phone call. If you sent out a cover letter, inquire to make sure it was received and when you can expect an answer. Showing interest in your future and your potential opportunities can prove to others that you are committed and driven.
Admin Job Seeking Tips
What you have heard is true; cover letters aren’t that effective anymore. You should be aware, however, that this does not mean they are obsolete or irrelevant. In many cases, it is the only contact you have with a hiring manager, so you will want to make sure you have one that is well written, so follow these tips before looking for jobs as a Admin.
1. Be unique. If you need help writing a cover letter, you can of course use a template, but strive to organize your information in a way that won’t look just like everyone else’s.
2. Don’t waste space. A cover letter is a short synopsis of your professional career and is usually no more than one page in length. Don’t put anything on your cover letter that is not relevant, important information. For instance, don’t put cover letter” at the top, or mention hobbies or activities that don’t showcase a skill.
3. Contact information is essential, but do it right. Most people are putting email addresses on their cover letter these days, but don’t use an unprofessional sounding address. If necessary, create a separate email account to use for professional purposes. The best email address uses some variation on your legal name.
4. Add focus. This means adding a branding or summary statement at the top of your cover letter that draws immediate attention to your best skills and qualities. Include key words here if you know what they are.
5. Organize for maximum effect. What’s most important is what the reader should see first. Your summary statement or accomplishments go at the top of your cover letter; your experience should always be listed in chronological order with the most recent experience first and working backwards.